Moffat County Commissioners

Board of County Commissioners

Minutes of Meeting

04/06/2010

April 6, 2010

In attendance: Audrey Danner, Chair, Tom Mathers Vice Chair; Tom Gray, Board Member; Stephanie Beckett, Deputy Clerk, Brian Smith, Slade Gurr, April Rogers, Velvet Warne, and Becca Pugh.

Call to Order
Pledge/Moment of Silence
Consent Agenda

Mathers made a motion to approve the consent agenda consisting of items:

 A) Approved Resolution 2010-38 payment of payroll warrants for the payroll ending on April 2, 2010 in the amount of $297,519.71.
 B) Approved the Early childhood Facilitation and Technical Assistance contract.
 C) Approved the Equitable Sharing Agreement & Technical Certification between Sheriff’s Office & Department of Justice.

Gray seconded the motion. Motion carried 3-0. See attachments.

Charlene Abdella present.
General Discussion

The Moffat County Student Government is present to observe the meeting. They have also attended a School Board meeting and a City Council meeting. They will be going to the State Capital to attend a meeting with Senator Al White. They have been holding meetings with the student body regarding exactly what is happening with their schools budget cuts.

DeLaine Brown present.

Brown indicates that they are experiencing how the government works and how funding impacts everything.

Ray Beck and Jeff Comstock present.

The student’s will also be doing research regarding the upcoming initiatives that are being presented for the November ballot.

Danner is anxious to hear what happens when they come back from the State Capital meeting.

The BOCC went to the Moffat County Public Safety Center Monday to see the facility. They indicated the maintenance department is doing a good job with the up keep. And that the American Indians that are currently incarcerated are painting murals in the jail.

Beck indicates that the fence is up at the airport.

Danner indicates that the Moffat County Tourism Board will be holding a meeting at the Airport.

Danner has been questioned from community members regarding the 2010 Census. There are meeting scheduled for the community to attend that may have questions about the Census.

Danner indicates that Colorado Northwest Community College invited the BOCC to attend a celebration for there capital campaign.

Trini Riley, Lesley Trapp, and Stephanie Lester present.

Road and Bridge Department – Bill Mack & Linda DeRose

DeRose reviewed the bids for snowplow trucks and the concrete rebar for the swinging bridge.

Hanson International-

2011 5500i 6x4 Tractor
Option 2 – Cummins ISM $159,550.00 each $319,100.00
2011 7600 SFA 6x4 Tractor
Option 3 – MaxxForce 13 $160,210.00 each $320,420.00

Rush Trucks Centers-

2010 Peterbilt 367 Tractor
Option 3 – Caterpillar C-13 $145,276.00 each $290,552.00
Option 2 - Hydraulic System $11,950.00 each $23,900.00

Lynette Running and Tammy Seela Present.

Gray made a motion to award the bid to Rush Trucks Center for two snow plow trucks in the amount of $145,276.00 each with the addition for the Hydraulic System for $11,950.00 each totaling $314,452.00. Mathers seconded the motion. Motion carried 3-0. See Attached.

Four bids were presented for the concrete rebar for the swinging bridge.

Axis Steel-
Engineer’s Estimated Weight – 8,446 lbs $0.54/lb $4,560.84
Estimate per Axis – 9,740lbs $0.54/lb $5,259.60

Craig Steel-
Engineer’s Estimate Weight – 8,446lbs $0.534/lb $4,510.59
Estimate per Craig Steel – 8,370lbs $0.534/lb $4,470.00
(Includes Freight, Dobies/Wire)

Elkhead Steel-
Engineer’s Estimated Weight – 8,446lbs $0.47/lb $3,969.62
Estimate per Elkhead Steel – 9,200lbs $0.47/lb $4,324.00

Rocky Mountain Rebar-
Engineer’s Estimated Weight – 8,446lbs $0.5054/lb $4,268.41
Estimated per Rocky Mtn Rebar – 8,370lbs $0.5054/lbs $4,230.00
(Includes Freight and Deboies)

Mathers made a motion to award the bid for concrete rebar to Elkhead Steel in the amount of $0.47 per lb. Gray seconded the motion. Motion carried 3-0. See Attached

Mathers gives an update on the swinging bridge project.

Administration – Tinneal Gerber & County Clerk – Elaine Sullivan

Gerber and Sullivan present the bids for Hamilton Hall Vote Center. Sullivan has concerns regarding the difference in prices, if they are ADA compliant. Sullivan indicates the low bid is with APH Construction.

Three Sons
Total Bid = $18,450.00

APH
Total Bids = $7,700.00

Osmun Inc
Total Bid = $7,923.00

Ted Myers
Total Bid = $14,899.00

Jenison
Total Bid = $10,700.00

JMAR
Total Bid = $12,900.00

Gray made a motion to approve the bid for the Hamilton Hall Vote Center to APH Construction in the amount of $7,700.00. Mathers seconded the motion. Motion carried 3-0. See attached.

Gerber presents bid for Loudy-Simpson Park concessions.

Due to receiving only one bid, this bid will be rerun for two more weeks for Loudy-Simpson Park concession.

Mathers made a motion that they do not open this packet and put it out again for bid for another two weeks. Gray seconded the motion. Motion carried 3-0.

Joshua Weaver Present.

Gerber presents three bids for lawn mowing services.

1. JM Landscaping = $18,310.00 monthly cost - Totaling $109,860.00
2. M&W Landscaping = $7,818.00 monthly cost - Totaling $ 46,908.00
3. C&K = $13,180.00 monthly cost - Totaling $79,080.00

Gray made a motion to approve the bid to C&K Landscaping, which is the middle bid in the amount of $79,080.00 for the lawn mowing for Loudy Simpson Park, Fairgrounds, and the Cemetery. Mathers seconded the motion. Motion carried 3-0. See Attached.

Yampa Valley Partners – Kate Nowak

Nowak presents invitation to the Energy Summit. Nowak asks for the BOCC to attend the session. Danner agrees, Gray has some conflicting appointments. Nowak indicated they have planned three days of events and presentations.

Nowak indicates that the moving pipeline has been approved. This is the only pipeline going west, from Wyoming to California. This will not dip down to Colorado, but will feed off of Colorado’s resources.

Nowak invited Gary Brannan to talk about the weed management at the Energy Summit and many other speakers. The event will start at the Moffat County Pavilion; go to the Museum where a key speaker will present energy myths and realities. This event is free, but asking for donations for energy assistance. The funding raised will be divided between the three counties (Moffat, Rio Blanco and Routt Counties).

Doug Van Tassel present.

Nowak presents Governor’s Energy Office update. Nowak asks if one of the County Commissioners to be on this committee.

They are launching a new website that will give the residents information in regards to tax credits, contractors, and energy efficiency.

Mathers questions the Wind for School grant. These will be launched in mid-April with more details.

Yampa Valley Partners has developed a newsletter to get information to the community.

Gray asks if there are previsions for tax credits. Nowak indicates that there is and can be found on the website.

Weed & Pest Department – Gary Brannan

Brannan’s bid for a pickup is being re-presented for approval.

Mathers made a motion to award the bid for a 2006 Ford ½ ton pickup without the warranty from Craig Ford in the amount of $15,000.00, leaving the option if he has funds in his budget to purchase the warranty. Gray seconded the motion. Gray is probably going to vote no because he does not think this is the best decision. Motion denied 1-2.

Gray made a motion to approve the 2010 Ford Ranger from Columbine Ford for $16,068.00 with a full warranty, which was the low bid or a new vehicle. Mathers seconded the motion. Mathers asks if the $16,068.00 within his budget or does it have to be supplemented. Gray answers that it is not within his budget. Mathers asks if the additional money will come out of contingency or from another department.
Gray amends his motion, to except the bid for $16,068.00 and that Gary find money within his budget to make up the difference the $15,000.00 that was budgeted and $16,068.00 to cover that extra $1,068.00. Mathers seconds motion. Motion carried 2-1.

Mathers indicates that they have already cut his budget and does not want to micromanage and now he has to find an extra $1,068.00 to cover the additional expense of this purchase. Danner and Gray understand his point. Danner says he is capable of finding the funds needed.

Human Resources Department – Lynnette Running

Running presents HIPAA Privacy Statement for signature.

Mathers made a motion to approve Resolution 2010-36, the HIPAA Privacy Statement. Gray seconded the motion. Motion carried 3-0. See attached.

Running presents Life Insurance amendments for signature.

Gray made a motion to approve the amendments one and two in the Life Insurance policy. Mathers seconded the motion. Motion carried 3-0. See Attached.

Memorandum of Understanding

Presents the Memorandum of Understanding (MOU) between the Moffat County Board of County Commissioners, acting as the Moffat County Board of Health and J. Scott Ellis, D.O. FACOG. Effective March 30, 2010, Dr. Ellis is the Medical Officer for the Moffat County Board of Health and the Moffat County Public Health Agency, in accordance with C.R.S. 25-1-508(5)(c)(I). The terms of this Memorandum of Understanding shall be from April 6, 2010 through April 5, 2011.

Gray made a motion to approve this Memorandum of Understanding which designates Dr. Scott Ellis as our Moffat County medical officer and that in this Memorandum has agreed to follow along with the previous doctor, Dr. Told who has done this for decades for no compensation and that this MOU does. That Dr. Ellis has agreed to do this without pay and buying into the community where he lives and providing a service. Make a motion to adopt the MOU and move forward. Mathers seconded the motion. Danner notes that Dr. Ellis has approved this and discussed this with the county attorney. Motion carried 3-0. See Attached.

Meeting Adjourned

Submitted by: Stephanie Beckett, Deputy Clerk

Approved by: ________________________________________________

________________________________________________

________________________________________________

Approved on: ________________________________________________

Attest by: ________________________________________________

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