Board of County Commissioners
| Minutes of Meeting |
| 04/27/2010 |
| April 27, 2010 In attendance: Audrey Danner, Chair, Tom Mathers Vice Chair; Tom Gray, Board Member; Stephanie Beckett, Deputy Clerk, Brian Smith, Tony St John, Frank Moe. Call to Order Pledge/Moment of Silence Consent Agenda Gray made a motion to approve the consent agenda A through E. Mathers seconded motion. Gray withdrew motion. Mathers withdrew his second. Gray asked to withdraw item A approval of minutes for March 9,25,30 and April 23, 2010. Gray made a motion to approve the consent agenda consisting of items B, C, D, and E: B) Approved Resolution 2010-47 payments of payroll warrants for the payroll ending 4/17/10 in the amount of $677,068.36. C) Approved Love & Logic facilitation services contract between Moffat County and Leslie Christensen. D) Approved Core services substance abuse contract between the Five County Northwest Region and Thomas D. Traynor. E) Approved two core services mental health services contracts between the Five County Northwest Region and Mary Hass PhD and Rita Rhodes, LCSW. Mathers seconded the motion. Motion carried 3-0. See attachments. General Discussion Gray discusses: Editorial in paper regarding economic development. Danner discusses: When attending the Chamber board meetings and EDP they are working very hard to strengthen the community. Will be stopping in Dinosaur on their way to Rio Blanco May 3rd 2010 at 2:00 p.m. will be having their ground breaking for CNCC. MCTA had a four-hour workshop and worked on board development. Agrees with St John regarding the funds being spent more reasonable. Ray Beck and Jeff Comstock present. A revised report regarding ballot initiatives. Suggest needing more discussion on these initiatives, and appreciates the work that Club 20 has done with them. Mathers discusses: Article in the newspaper regarding Tammy Barnes forum. Asks St John’s opinion about an initiative that may be on the November ballot concerning vehicle registration. It is changing the cost of vehicle registration to $10.00 each. o Mathers thinks it will end up cutting services to the County. o St John indicates that we are already fighting a 1.7 million dollar cut due to our Governors decisions. Beck asks Mathers about the meeting he attended regarding Hwy 13. Mathers indicates that they are still looking at about five years before anything comes to Moffat County. This issue should be “shelf” ready in about a one year. St John asks about the stimulus funds that should go to the roads and bridges, Mathers indicate that all that money went to help bail out the government agencies. The State fixed about six miles toward the Wyoming border to show that they did do something. Mathers also indicates that Hwy 13 will be a huge project. Trini Riley, Jennifer Elder, Manneil Madrid and Kelly Merett present representing Trini’s Enterprises. Mike Fuller present. Ryan Rowley present representing Cugino’s. Administration – Tinneal Gerber Gerber presents bid for the Energy Performance Contracting. Elaine Sullivan present. On this bid the County received five proposals and has since interviewed two of these companies. The two companies were McKinstry and Ennovate Corporation. This process of elimination was with the help of Dan Richardson, who is the assistant with the Governors energy office. At this moment it is up for a final decision. Gray mentioned that both companies interviewed well and was impressed overall. He also indicates that he can’t determine which one of the two to award the contract to. Mathers made a motion to approve the Energy Performance Contracting with Enovate Corporation. Gray seconded motion. Mathers indicates that both companies appear to be the same. Enovate does more on the western slope and McKinstry customers are from Steamboat Springs on east. Moffat County is right between the two. Both companies have good references. Motion Carried 3-0. See attached. Danner has kept the City informed on this project. Danner discusses the project management and which county employee will be heading this up. This will be determined later. Gerber presents the bids for management and operation of Loudy-Simpson Park concession stand. This was extended for two more weeks due to only one bid submitted. This monthly payment is paid to the County and is from May through September or October based on the softball season. Hubler Int. DBA Cugino’s - $900.00 per month Trini’s Enterprises, Inc. - $801.00 per month Mathers indicates that the way Gerber formatted the bids is excellent. Discussion from the audience: Marylynn Deyo speaks on Trini Riley’s behalf, indicating that she does not agree with the bid process and the extension of it. Trini Riley indicates that she is a family owned and operating business. She has fellow co-workers and associates representing her business operation. She also thinks the bid process was deviated. Danner notes that they did extend the bid process and this is standard practice when there was only one bid. The bid was not opened. Gray indicates that the other bidder is offering a better proposal. Ryan Rowley present to represent Cugino’s bid. This is a bid process and with the understanding that in three years this will be up for bid again. Rowley addresses the comment made that the revenue will go back to Steamboat Springs, and he indicates that Cugino’s also pays city and county taxes just like any other business. Riley indicates that this is a $99.00 difference here and she feels she went above and beyond that this past year. Mathers indicates that this is a tough decision. And when you get right down to it Hubler’s qualifications are 100% TIPS trained, Trini’s are 50% TIPS trained, cleanings are the same, Hubler’s is in good standing with the state and Trini’s paperwork is being processed. Suzanne Brinks present. Red Cortner and Tim Jantz present. Gray made a motion to approve to enter into the contract with Hubler Int. based on that they have offered the most for rental of the Loudy-Simpson Park concession stand. Both bidders have been able to comply with the bid requirements. Mathers seconded the motion. Motion carried 3-0. See attached. Assessor’s Office – Kristen Nichols & Jennifer Riley Riley presents the abatement hearing for Martyn Development LLC. The property being protested is; Mon Kim Business Park: Lot 4A Replat. Mathers made a motion to approve the petition for abatement with a refund of $3,209.56 to Martyn Development LLC as recommended by the County Assessor. Gray seconded the motion. Motion carried 3-0. See attached. Nichols presents the abatement hearing for Meteor Marketing DBA Fleischli Oil. The commercial personal property being protested is 666 West 1st Street (P000069). This is for their commercial personal property. This includes furniture and fixtures and is reported yearly. Last year they reported a line item in error and this has since been removed. Gray made a motion to approve the abatement and refund $1,012.43 to Meteor Marketing, Inc. as recommended by the County Assessor. Mathers seconded the motion. Motion carried 3-0. See attached. Social Services Department – Marie Peer and Barbara West Peer gives her monthly report: Gray made a motion to approve the minutes from March 16, 2010. Mathers seconded motion. Motion carried 3-0. Northwest Colorado Council for Children and Families o January – March 2010 Report: Barbara West o Have a new name Connection 4 Kids o Had children’s festival in Meeker and Rangely, had a great response. o Discusses the Department of Public Health grant. Gray requests a print out of the budget for this year and last year. Caseload trends measured by applications received. This is being presented differently this year. See Attached. o Gray asks if the 99% increase is up since 2006 until present. o Mathers asks who is qualified for old age pension. A 65-year-old person who receives $700.00 or less per month qualifies for this program. Monthly Reports – see attached o Foster Care o Number of Clients o County Budget Report o Colorado Works Official Work Participation Rate by Month Information Systems Department – Mason Siedschlaw Siedschlaw presents a request waiving the bid process for the Xerox copier upgrades. Siedschlaw indicates that it is not time to renew our lease with Xerox, but this process with Xerox will give us a chance to save money. If the County upgrades now, this will renew our five-year lease contract with them, this will save an estimated $40.00 to $60.00 a machine per month. Siedschlaw indicates that it is not time to renew our lease with Xerox until next year. Mathers made a motion to waive the bid process for the Xerox copier upgrades. Gray seconded the motion. Motion carried 3-0. Mathers would like to thank Mason for all the extra work done with MCTA. County Attorney’s Office – Kathleen Taylor Danner compliments Taylor on her work for the County. Taylor request an executive session pursuant to CRS 24-6-402[4] [e]: Determining position relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators – regarding Griffin Hadden V. Moffat County mediation. Mathers made a motion under CRS 24-6-402[4] [e] to enter into an executive session. Gray seconded the motion. Motion carried 3-0. Gray made a motion to close the executive session and no decisions have been made. Mathers seconded the motion. Motion carried 3-0 County Attorney’s Office – Kathleen Taylor and Human Resources – Lynnette Running Taylor requests an executive session pursuant to C.R.S Section 24-6-402[4] [b]. Conference with the County Attorney for the purpose of receiving legal advice on specific legal questions: possible claim. Mathers made a motion to enter into executive session C.R.S. Section 24-6-402[4] [b]. Gray seconded the motion. Motion carried 3-0. Gray made a motion to come out of executive session. Mathers seconded. Motion carried 3-0. Mathers made a note that there were no decisions made. Meeting Adjourned Submitted by: Stephanie Beckett, Deputy Clerk Approved by: ________________________________________________ ________________________________________________ ________________________________________________ |
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